Initiate an Outbound Virtual Receptionist call from when a New HubSpot Form is Submitted via Zapier

Jessica Paxton Updated by Jessica Paxton

This guide will cover how to initiate an outbound call from when a new HubSpot form is submitted using Zapier.

To get started, you’ll need:

  • Zapier account
  • A account & your API key
  • A HubSpot account with administrator permissions

Connecting HubSpot Forms to

  1. Sign up for a Zapier account for free. If you already have a Zapier account, go to the next step.
  2. Install the Zapier integration into your Hubspot account using these instructions.
  3. Go to the Hubspot + Zapier Integrations page.
  4. Choose the action and trigger from the options displayed. In this example, we've chosen New Form Submission as the trigger and Call Someone (Virtual Receptionist) as the action.
  5. Press the Connect HubSpot+ Smith button.
    Note: If you are not logged into Zapier, you will be prompted to do so.
  6. After reviewing your selections, press the Get started button.
    Get Started
  7. Connect HubSpot and to your Zapier account by following the prompts.
    1. Connecting HubSpot: More information on connecting your HubSpot account can be found here.
    2. Connecting More information on connecting your account can be found here.
      Connect your account
  8. Customize the Zap to meet your business needs.
If it's your first time building a Zap, review the basics of creating Zaps to get started. You're not limited to a single action. Try using filters, formatting, and other advanced Zapier actions.
You must have a form created and that includes a telephone number field for the Call Someone Zap to work correctly. It's recommended that the telephone number field on your form be mandatory as the Zap will not work without it.
  1. Test the Zap.
  2. In the upper right, click to toggle the switch ON to turn on your Zap. Once your Zap is turned on, it will initiate an Outbound Call from every time a new HubSpot form is submitted.

Additional Resources

Questions? Contact us!

If you're already a client and need help, please email us at or call us at (650) 727-6484 for assistance.

If you're not yet a client, please schedule a free consultation to get started with our virtual receptionist services or email us at We'll help you select the best plan to match your business’s growth goals and budget.

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Initiate an Outbound Call from when a New WPForm is Submitted using Zapier

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